Facilities & HVAC
Rounds that end as records, not memories
Plant rooms are concrete boxes with no signal, and a facility's credibility is its maintenance record.
The problem in facilities
Fire extinguisher checks, AHU filters, plant room walks: recurring work that is easy to do and hard to prove. When an insurer or landlord asks for last quarter's records, a pile of initialed paper sheets with no photos convinces no one. Fenwix gives each extinguisher, each AHU its own inspection history with photo evidence and due-date tracking.
A facility round in Fenwix
- 1Work through the Fire Safety or HVAC template on the round
- 2Scan the asset tag to see when it was last checked and what's open
- 3Photograph defects and raise findings with a responsible person and deadline
- 4Overdue assets surface in the asset list filter
- 5Generate the round's PDF and file or send it
What the record carries
- Recurring due dates per asset: never-inspected equipment shows as due, not green
- Photo evidence with source and hash for every failed item
- Findings that stay open until verified, and reopen if the problem returns
- Reports with your building or company identity on the cover
Templates used in this field
Common questions
Can I track monthly and annual checks on the same asset?
The asset carries its next-inspection date. When a round completes, the record updates. Overdue filtering shows what slipped.
We have hundreds of extinguishers. Does scanning scale?
Each carries its QR/code, and scanning opens that asset's history instantly. The asset list's search and filters cover the rest.
Does the report show which items passed?
Yes, the full conforming list is printed after the decision page, so the cover stays focused on what needs action.
Try it on your next inspection
Free for 7 days. No account to set up before the first walk.